Requirements for payslip reporting
Under government legislation, employers are required to report the following details on employee payslips:
- Actual contributions paid rather than just accrued contributions
- The period over which the contributions were accrued
- Information about which fund the contributions are being paid into
Reportable Employer Superannuation Contributions (RESCs)
If you make super contributions under a salary sacrifice arrangement or extra super contributions to a super fund for an employee, you may need to report those contributions on your employee's payment summary.
These contributions are called 'Reportable Employer Superannuation Contributions' (RESCs). RESCs are contributions where all of the following apply:
Your employee influenced the rate or amount of super you contribute for them
The contributions are additional to the compulsory contributions you must make under the following:
- super guarantee law
- an industrial agreement
- the trust deed or governing rules of the Fund or
- a federal, state or territory law.
RESCs are not included in your employee's assessable income. However, you must report them to the ATO as part of your payment summary reporting.
Supplying employee Tax File Numbers
Superannuation contributions are subject to tax. Higher taxes apply where a member has not supplied their Tax File Number (TFN) to their superannuation fund.
Legislation requires that where an employee has supplied their TFN to you, you must assume that they have given consent for you to supply it to their superannuation fund.
You must supply each new employee's TFN to us with your next contribution.
How to supply employee Tax File Numbers
You can supply TFNs for new and existing employees to us via:
- your online account (either Employer Portal or MercerSpectrum)
- your Employee Enrolment form by mail or fax to 1800 246 707
You must respect the privacy of staff who quote their TFN to you.
Further information about privacy responsibilities can be obtained by calling the Privacy Commissioner on 1300 363 992.
Media Super keeps TFNs secure, and uses them only for approved purposes.
Time limits for supplying Tax File Numbers
If a TFN is provided to you close to the date you make a contribution, you don't have to provide the TFN on the date you make the contribution. You have 14 days from the date you receive it to pass it on to Media Super.
This only applies if there are less than 14 days between when you receive a TFN from an employee, and the date you make the contribution on their behalf.
Failure to meet your TFN responsibilities is a serious offence and attracts penalties.
For further information, visit www.ato.gov.au/super.
SuperStream is part of the Government’s ‘Stronger Super’ reforms. As part of these reforms, employers are required to send contribution data and certain prescribed member personal details in a standard electronic format. Funds no longer allow cheque contributions or paper remittances.
Check your compliance
If you're using our Employer Portal or MercerSpectrum for your super administration, you have already satisfied the requirement to comply with the electronic standards.
If you’re unsure whether the super administration system you’re using is compliant, please contact the Employer Hotline on 1800 640 886.
For more information visit the ATO's SuperStream pages.